Engineering Futures Limited take the privacy of our clients and candidates seriously. We are an apprenticeship & work placement recruitment company, operating in the niche market of Management Consultancy Recruitment and Apprenticeships.
Clause 1 - How we receive information & how we may use it
Engineering Futures Limited receive your personal data when you apply directly for an advertised role via our website; when you apply directly to be a candidate for whom we can facilitate a job search or via a third party when you respond to a job post placed by Engineering Futures Limited on a job board on behalf of a third-party client.
This statement explains how we process personal data received into our organisation. When you register with Engineering Futures Limited you MUST consent to us collecting and storing your personal information. You will not be able to submit your enquiry or details to Engineering Futures Limited without your consent for us to store your personal data. This may include but is not restricted to your name; contact details; address; employment history; mobility and education.
During face to face interviews, telephone conversations and one-to-one mentoring sessions we may collect personal information with your regard to employment preferences, strengths and work experience which may be stored on your personal record. This information facilitates our ability to support your job search and to provide a basis for recommendation when short-listing candidates for a particular role. By explicitly providing consent when you register with Engineering Futures Limited, you are permitting us to store your information. Engineering Futures Limited will never share personal information or a Curriculum Vitae with a third party without your consent.
Due to the nature of apprenticeship & work placement recruitment, a significant number of candidates reconnect with our organisation periodically. It is not uncommon for this to occur years after we have placed them in a role. For this reason, your consent includes explicit consent to retain your personal details until you wish us to delete your records from our database or refrain from further engagement.
If you do not consent to Engineering Futures Limited storing your personal data or setting up a personal registration for you, please do not submit your Curriculum Vitae for any roles advertised on our website. We are unable to process your application without receipt of consent to process and store your personal information.
Clause 2 - Cookies. What is a Cookie?
A cookie is a small text file that is downloaded when a user accesses a website. It allows the website to recognise that individual’s device and store some information about the individual’s preferences or past actions.
Rules on Cookies
In order to comply with GDPR, Engineering Futures Limited must:
1.Tell you the cookies are there;
2.Explain what the cookies are doing and why;
3.Get your consent to store a cookie on your device
To enrich and perfect your online experience, Engineering Futures Limited uses “Cookies”, similar technologies and services provided by others to display personalised content, appropriate advertising and store your preferences on your computer.
A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns.
Clause 3 - Job Alerts
We may on occasion contact candidates stored in our database who are not actively looking for a new role. When you apply for a Job using our website, we will email you asking for your consent for us to store your personal data you have provided. By providing consent to our storage of your personal data you are providing consent to us contacting you if we receive details of a role which specifically matches your career aspirations. We will only do this where you, the potential candidate, meet a detailed brief provided by one of our clients, and where you have provided explicit consent to us storing and using your data.
Clause 4 - Our Promise to our Candidates
At Engineering Futures Limited we will never share our candidates’ personal details or Curriculum Vitae with a third party without the candidate’s explicit consent, and then we will only share the personal information with that one company or individual.
Clause 5 - Contacting Recruitment Consultants directly
If you contact one of our Recruitment Consultants directly and request they consult with you regarding your job search, or regarding a particular job role, you are giving your consent to Engineering Futures Limited processing your email and the data contained within your email for lawful purposes, as per Clause 1 and 3 above.
By sending an updated Curriculum Vitae directly to one of our Recruitment Consultants you are giving consent to Engineering Futures Limited processing and storing that information, as per Clause 1 and 3 above. As referred to in Clause 3 of our privacy notice, we will not share your information with any third party without your explicit consent.
Clause 6 - Request to have Personal Data amended
It is likely that over time your employment history will require updating as you transition to new roles or receive promotion. Engineering Futures Limited undertake to update your registration within two weeks of receiving an updated Curriculum Vitae.
Under the GDPR you have the right to ask for access to your personal information. Once Engineering Futures Limited has verified your identity we will provide the information you requested within 30 days.
In the unlikely event you find personal data stored about you by Engineering Futures Limited is inaccurate, you must advise us immediately. We will amend your personal registration within two weeks.
Clause 7 - Request to have Personal Data removed or deleted
Upon receipt of a request to delete an individual’s personal registration, Engineering Futures Limited will ensure that your personal record is deleted within 30 days.
Where Engineering Futures Limited has placed a candidate in a role, they are required to retain evidence of that placing so that contractual obligations can be met by the client. Engineering Futures Limited will however take steps to ensure only minimal personal data is retained and we will not make further contact with the candidate.
Where Engineering Futures Limited has previously received permission to share personal information with a third party, for example short listing for a role, we undertake to advise that third party of your wish to be removed if communication has been in the last 12 months.
In the event that you wish to be erased from our Recruitment Database, you should inform us at: firstname.lastname@example.org. Please make it clear that you wish to be erased, rather than simply marked as no longer job seeking.
Clause 8 - Notification of Breaches
Whilst Engineering Futures Limited do not store, or at any time request, financial information from candidates, we do store highly personal information contained within your Curriculum Vitae. We are aware of our responsibility as a recruiter to protect your information and to only share details with third parties upon receipt of your explicit consent. All of our systems are protected and only Engineering Futures Limited staff and consultants working for Engineering Futures Limited have access to the personal information stored in your registration.
In the unlikely event that our computer systems are compromised and there is a potential loss of confidentiality we will report this breach to you immediately.
In the unlikely event that personal data is taken or exposed from Engineering Futures Limited records without our consent, we will provide reports surrounding that exposure within 72 hours of being notified of such an event and take any action necessary to restore security of your personal data.
Clause 9 - Access
If Engineering Futures Limited receives a request for access to personal information, we will verify your identity before releasing your personal data. We will not release information to any third party.
If you would like to make a request to your personal information, please contact: email@example.com.
Alternatively you can contact us by writing directly to:
GDPR Compliance Officer
Engineering Futures Limited Sawbridgeworth Road
Clause 10 - Complaints Procedure
If you have a complaint about the way your data is stored or handled by Engineering Futures Limited, please contact us at: firstname.lastname@example.org.